Presentation Guide

Oral Presentation

Know the time and location of your session. Make sure you know how to get to the meeting room where your session is held.
Arrive to the room 10 minutes before the start of the session and introduce yourself to the session chair.
A laptop, projector, and screen will be available in the session room. Presenters are not allowed to use their own laptop which will help eliminate unnecessary wasting of time between presentations except in special circumstances.
Create your presentation using MS PowerPoint or Adobe PDF formats and save it onto a USB drive. Bring the USB drive to the session and upload the presentation to the laptop in the session room at least 10 minutes before the start time of your session. You can also bring it earlier during the coffee/lunch breaks of any days before your presentation.

Poster Presentation

Presenting your work with a poster it will be your responsibility to produce the best possible forum for your research findings. It will be your responsibility to bring to the conference or make sure it is sent in advance with sufficient time to arrive. A prize for the best poster is something to strive to achieve and win and it is worth taking time to make yours stand out.
A poster should be self‐contained and self‐explanatory to all readers, allowing your work and results to be clear. Do not clutter with unnecessary detail or fancy boarders. Presentations should be simple and clear and a combination of text and graphics suitable to the individual work is needed. An interesting poster is read with enthusiasm and a desire to know more. Too much colour can be off putting and balance as needed.

Poster Layout: Use a matt finish rather than glossy paper as varying lighting in the venue can cause reflection on glossy paper and difficult to read. Arrange the work in columns rather than rows as this is easier for the viewer to follow. An introduction should be placed at the upper left and a conclusion at the lower right. The abstract does not need to be presented and limited references.

Illustrations: Figures should be designed to be viewed from a distance and should use clear, visible graphics and large type. Each figure or table should have a heading of one line. Additional essential information should be provided below in a legend. Photographs should have good contrast, sharp focus and, if necessary, an indication of scale. Most modern phones will produce this quality now.

Text: Minimize narrative. Use large type in short, separated paragraphs. Numbered or bulleted lists are effective ways to convey a series of points; however, limit their use and bullet points need explanations and time might not permit. Do not set entire paragraphs in uppercase or boldface type. Do not attempt to put the full paper on the poster.

Titles and Fonts: Titles and captions should be short and easy to read, follow the fonts from that recommend by the conference. Use large lettering as this means a number of people can read the poster from a distance without overcrowding. Remember to caption your poster with the abstract title, author’s names and affiliations.

Poster size: We allow for posters up to A1 in size and any smaller they will be crammed or ineffective.

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